Inquiry - A caller is in need of an application to convert their school
sports registration form to an online format.  Rather than having
parents bring their students into the office to register, they would
like the capability to have them go to the school sports website, click
on a link to fill out the form, and have the information automatically
stored into an easily accessible database.  They also need the ability
to run different reports on the data, such as figuring out what shirt
sizes are needed for each age group and team without the hassle of
manually reviewing each form.

Solution - The eForm-Connect package would be customized and downloaded
to the sports department workstation.  The URL for the link can then be
placed onto the website for parental access.  Once downloaded, parents
have access to then fill out the form on their home computer.  The
eForm-Connect application also provides the capability to have a parent
or guardian electronically sign the form for approval.  Eform-Connect is
engineered as a relational database, allowing the Forms Manager to run
reports on the data stored.  With eForm-Connect, the system
administrator is able to run a specified report at the click of a button
and get instant results rather than go through the manual sorting of
forms into age groups, shirt sizes, etc.

Inquiry - A university would like to implement a new application to speed up the process of distributing, acquiring, and securely filing a variety of student enrollment forms.  Many of the forms require multiple signatures.  One example of the multiple signatures involved is:

1) The student first electronically completes the form and includes an electronic signature.

2) The student then emails it to a faculty member who then adds an electronic signature for approval.

3) The form is sent on to the Registrar for final electronic signature.

4) Finally, they would also like to integrate all form data into the student record database at the Registrar’s Office.

Solution - Although this process may sound complicated, eForm-Connect makes this multiple signature and data storage process easy and hassle free for all of the users involved.

When a student has received an email notifying him/her of the required forms, the student selects the web link to the university’s eForm-Connect application, logging in using secure login authentication.  When finished completing the form, the student electronically signs the form.  eForm’s electronic signatures are secure and fully comply with Federal ESIGN regulations.

Once the student submits the form along with electronic signature, it closes the browser and is automatically sent via email to the faculty member responsible for approval.  The faculty member then repeats the process, enters the web link, reviews the form and electronically signs the form.  Again, upon submission, eForm closes the browser and automatically emails it onto the Registrar.

The Registrar will then complete the process by reviewing, signing and submitting the form.  Each time the form is submitted the database is updated.  eForm-Connect also integrate eForms data with the university’s student records database.  eForm-Connect greatly reduces the time and work involved in obtaining multiple signatures on a form and eliminates countless hours spent by university staff manually filing thousands of paper forms.  eForm Connect dramatically improves a tedious and time-consuming process by combining eSignatures, with multiple email forwarding – an elegant automation of a formerly manual process.

Inquiry - Does eForm-Connect allow users to have access to all of the
forms, or only forms specific to the user?

Solution - The Account Management Tool, which is part of the Desktop Application Console, allows the Forms Administrator to determine what forms the users have access to.  This is beneficial because it enables companies who offer multiple forms within their eForm-Connect application to limit access of specific forms to specific users. Users will only have access to forms they are supposed to complete.  We can also optimize the Account Manager Tool to map users to specific supervisors. For example, a supervisor can log in to see all of the forms that have been filled out by users he/she is responsible for.

Inquiry- A company has a need to have their forms in an electronic format.  In particular, their Discrepancy Notice Form which they use internally to document parts that require further review.  There are several levels of authority access that will be required.  They also need the system to be fully accessible as a database so they can run customized reports. Another form this company uses is a procedure/instruction form on who fills out the form and when.  They anticipate that eventually all forms like our HR documents will also be converted over to a paperless system

Solution- eForm-Connect can provide a solution for all of these requests. The Discrepancy Notice Form can be filled out electronically and capture the form data.  eForm-Connect can programatically route the completed form to go through the different levels of authority to speed up their work flow process.  The Discrepancy Notice can be sent via email to each new level and notification can be received once the form has been approved. Data is captured into a database of their choice or a database provided by LimaCorp and can be integrated with other databases either locally or remotely.  Forms can be emailed out or automatically submitted to a supervisor with a click of a button.

Inquiry - Contractor has the need to fill out reports out in the field. They will have little or no internet connectivity. Once they are connected to the internet they need to be able to have the forms routed to the next level of authorization (supervisor). From there the supervisor needs to review, comment and sign the form before forwarding it onto the main office. Fields need to be locked once a signature has been obtained at each level.

Solution - eForm-Connect can provide for a secure batch upload of the forms filled out while not connected to the internet. Once the form is filled out and signed the form will become locked for editing of any field above the signature. When connection to the internet is established the forms will be qued and sent up to a supervisor. The supervisor can be determined by a field selected on the form. The form will be sent to the supervisor and again locked upon signature collection. The form will then be routed to headquarters for final review, signature and storage. A flag will be placed on the form for fields that have “bad” data and can be easily viewed for corrections.

Inquiry - Mental Health Agency that would like to go paperless by filling out their patient records electronically. Some fields on the form require drop downs. They would like to be able to send the form out via email to collect a supervisors signature. After the form has been completed and saved they would like a copy sent to folders on the server that are broken down by patient name.

Solution - eForm-Connect can provide a solution for this. The patient forms can be filled out via online desktop consoles or via the web browser. Due to the nature of their work it makes sense for each individual to have a desktop console to fill out the forms. Forms can be emailed out or automatically submitted to a supervisor with a click of a button. The data can be hosted securely by LimaCorp or can be hosted on any SQL compliant database. eForm-Connect can programatically route the completed form to reside in the patients folder on their server.

Inquiry - Caller has a need to have their New Hire Paperwork filled out electronically and have the information sent to their current HRIS system. They also would like to receive notification when a packet has been completed.

Solution - eForm-Connect will allow your employees to fill out all their new hire paperwork online. Required fields can be determined so that a form is filled out completely. Once all the forms have been completed, an email notification can be sent to the manager to let them know that the forms are available for viewing. Data collected on the forms can be sent to their HRIS system automatically.